Finance Assistant – Office Based

What we do:

At InstaGroup, we are nationally recognised for our experience, technical knowledge, and expertise as leading installers of energy efficiency and renewables solutions for our customers.

Our purpose is to deliver innovative and cost-effective solutions to save energy, improve buildings, lower domestic bills, and cut carbon emissions, giving our customers peace of mind.

Established in 1980, InstaGroup has developed a vast product stack and services including Flooring, Insulation, Solar Energy, and Heating Solutions.

We are committed to sustainability, with over 80% of the material we use being recycled or from sustainable sources.

Our Mission:

At InstaGroup, we are motivated by a clear mission: to transform the energy sector by delivering innovative, sustainable solutions that surpass our customers' expectations.

Through our steadfast commitment to excellence, integrity, and environmental responsibility, we aspire to lead the field in energy advancement while positively influencing the world around us.

With each project, product, and partnership, we endeavour to forge a brighter, more sustainable future for generations to come

About the Role

We are seeking a detail-oriented and dedicated Finance Assistant to support our finance team in handling day-to-day financial operations. This role is crucial for ensuring the accuracy and efficiency of financial processes, supporting key activities like accounts receivable, accounts payable (holiday cover) and general bookkeeping. The Finance Assistant will play an integral part in maintaining the integrity of financial records and supporting team members in achieving departmental goals.

Key Responsibilities

• Accounts Receivable: Assist with customer invoicing, follow-ups, and account reconciliation. Assist departments with credit control for cash flow management, sending statements to customers and assist with legal debt recovery. Credit checks on new and existing customers. Processing card payments and Direct Debits. Setting up refunds to customers.

• Bookkeeping: Assist with general ledger entries and ensure accurate record-keeping for all transactions. Support month-end and year-end close processes.

• Data Entry & Financial Reporting: Input financial data into accounting systems, maintain databases, and assist in the preparation of monthly and annual reports.

• Bank Reconciliations: Reconciliation of Bank statement entries across multiple bank accounts and posting of cash entries on a daily basis. Reporting of the daily cash position to the Senior Team

• Expense Management: Review, verify, and process employee expenses in compliance with company policies.

• Payroll: Assist with thepreparation of monthly payroll for submission to the payroll bureaux and posting of payroll journals into the General Ledger

• Financial Analysis Support: Assist the finance team in budget tracking, forecasting, and variance analysis as needed. VAT returns and CIS submissions.

• Documentation & Filing: Maintain accurate and organized records, both digital and physical, of all financial documents.

• Audit Support: Assist in preparing documentation and records for internal and external audits.

• Administrative Support: Provide general administrative support to the finance department as required, including answering queries, scheduling meetings, and coordinating with other departments.

Requirements

• Educational Background: Accounting, Business Administration, or equivalent experience AAT, ACCA, CIMA, or equivalent finance-related certifications.

• Experience: Experience in a similar finance or accounts role. Familiarity with accounts payable/receivable and general bookkeeping is a plus.

• Technical Skills: Proficiency in MS Office (especially Excel) and experience with accounting software.

• Analytical Skills: Strong attention to detail with the ability to spot numerical errors and discrepancies.

• Communication Skills: Excellent written and verbal communication skills to work effectively with internal teams and external stakeholders.

• Organizational Skills: Ability to prioritize tasks, manage time effectively, and maintain a high level of accuracy in a fast-paced environment.

Professionalism: Integrity, confidentiality, and discretion are crucial in this role

What’s on offer:

• Company events

• Company pension

• Referral programme

• Bonus scheme

• Electric car salary sacrifice scheme

Schedule:

• Monday to Friday (8:30am – 5:00pm)

Work Location:

Instahouse, Ivanhoe Road, Finchamstead, Reading, RG40 4PZ